Regulated by the Immigration Advice Authority · Ref No. F201700062
Compliance
The Sponsorship Management System is where sponsors report changes, manage certificates and keep licence details up to date.
Most reporting failures are not deliberate. They happen because nobody was sure whether an event had to be reported, or because the deadline passed while the organisation was deciding.
The Sponsorship Management System is where sponsors assign certificates, report changes about workers and about the organisation, request additional allocations and manage user accounts.
It is also the Home Office's record of whether you have complied. Reports are timestamped, and the absence of a report is as visible as a late one.
Most worker-level events must be reported within ten working days, including a worker not starting, leaving, or being absent without permission. Organisation-level changes are generally reportable within twenty working days.
Deadlines run from when the event happens, not from when HR finds out. That is why the internal trigger — a leaver process, a change of site, a new manager — matters more than the reporting screen itself.
Level 1 and Level 2 Users must be kept current. Leaving a departed employee with an active account is both a compliance failure and a security risk, and losing your only Level 1 User can leave you unable to report at all.
We help set the internal ownership so the system is maintained by role rather than by individual.
What is actually needed depends on your circumstances. We confirm the list with you before anything is prepared.
We look at the organisation, the roles involved and what has already been done, so advice is based on the actual position rather than assumptions.
We set out what the Home Office will expect to see and where the evidence or the internal position needs work.
We help prepare the application, supporting documents and the internal record keeping that sits behind it.
We advise on requests for further information, compliance activity and any conditions attached to the outcome.
This page is general information about UK immigration and is not advice on your individual circumstances. Requirements, guidance and procedures change. Please obtain advice before relying on anything published here.
We will tell you how UKU can assist, and what the realistic options are.
